Your Out-of-Town Wedding Guests:
Make Them Feel Welcome!
by Lisa Edd
- Design your own wedding website and use it to collect all the nitty-gritty details of your wedding weekend. Here’s where you’ll post restaurant recommendations, tourist attractions, hotel listings, places of worship, and map links. Ewedding.com offers free wedding websites, with reasonably priced upgrades to help you stay organized—like map & direction features, online RSVP, registry links, and virtual guest books. Print out the most useful info and include it in your itinerary packet for each hotel guest.
- Create a complete itinerary and deliver it to each hotel’s concierge so your guests can receive it during check-in. The itinerary should have the events scheduled over the course of the weekend with maps, plus your phone number (and/or the phone numbers of local friends who want to help) in case your out-of-towner gets lost or needs advice. Other helpful info to include: phone numbers and directions to the nearest dry cleaner (one that’s already been road-tested would be best!), hair and nail salons, and drugstores for forgotten travel items.
- Have a gift basket delivered to each guest’s hotel room with items to make them feel welcome, like a t-shirt with the city’s name on it, a bottle of wine from a local vineyard, or other souvenirs with regional flavor. Exclusivelyweddings.com offers bags with “welcome to our wedding weekend” printed on them to stuff with goodies. In addition to the usual helpful information tailored to your event, guests will also appreciate practical items: snack packs, bottled water, coloring books for the kiddos, and (why not?) a few doses of trusty Advil for that inevitable hangover!
- For guests traveling with children, provide a smaller bag with age-appropriate toys, activity books and kid-friendly snacks along with the grown-up’s goodies.
- Spoil your guests with a gift certificate for indulgent spa services at their hotel. Hotel Vitale in San Francisco even offers a pillow library and plush robes and slippers to make travelers feel more at home.