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Hakone Estate and Gardens

Saratoga Wedding Venue
21000 Big Basin Way
Saratoga, California 95070

Contact: Kyongmi Ader
Phone: 408/741-4994 x103
www.hakone.us
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Why We Like This Place

We all have our own idea of the perfect getaway, a place to escape to when the world is too much for us. For some, it’s a little grass hut on a tropical island; for others it’s a villa on the Riviera. For Oliver and Isabel Stine, however, it was a Japanese garden.

Inspired by exhibits they saw at the 1915 Panama-Pacific Exposition, the Stines purchased 16 acres near Saratoga on which to build Hakone Gardens, their summer home. In 1932, the property was bought by a financier, who owned it until 1960 when six families bought it. Then the City of Saratoga purchased the gardens in 1966, and hired a Japanese landscape gardener to restore them to their former splendor. The gardens are now maintained under the watchful eye of the nonprofit Hakone Foundation.

Because Hakone is open to the public seven days a week until 5pm, outdoor events must be held after 5. If you’re an early bird, you can also schedule your event in the morning before the facility opens. During these times you have the entire gardens to yourself. Larger weddings often take place in the gravel area near the Koi Pond (the garden area) while truly intimate ceremonies of 15 or fewer are held in the Wisteria Pavilion, a charming wooden structure perched on the banks of the pond and entwined with wisteria. Afterwards, guests can walk the short distance to the Madrone Mound, a gravel-topped rise shaded by an arching oak tree and bamboos, which is equally fine for a seated or standing reception.

Those wishing to tie the knot during more conventional hours are welcome to do so—indoors. Hakone features two meticulously detailed and authentic Japanese structures that are available for four-hour or all-day rentals. The Lower House has redwood walls in the reception area, a tea ceremony room (not available to the public, unless you’re going to have a tea ceremony there) and a shoe-removal rock near the entrance. The Cultural Exchange Center is a replica of a 19th-century Kyoto tea merchant’s shop and living quarters. Built in 1991, the building was assembled in Japan using traditional methods and materials, then set up on its present site by Japanese carpenters. Display cases containing various Japanese artifacts line the walls of the reception area, and elsewhere in the building there is a traditional tatamied tea ceremony room. The Cultural Exchange Deck, overlooking the Santa Clara Valley, is perfect for a breathtaking ceremony, formal seated dinner or a more relaxed cocktail reception.

Weddings are popular at Hakone Gardens, and on moonlit summer nights they’re nothing short of enchanting. Business functions also benefit from the quiet and peaceful atmosphere. In fact, the way we see it, any type of event—whether indoors or out—will be enhanced by these beautiful surroundings.

Capacity

Ceremony

  • Max. Seated Indoors: 60
  • Max. Seated Outdoors: 180

Reception/Special Events

  • Max. Seated Indoors: 60
  • Max. Seated Outdoors: 180
  • Max. Standing Indoors: 100
  • Max. Standing Outdoors: 180

Meetings

  • Max. Seated: 80

CEREMONY CAPACITY: The Garden Area or the Madrone Mound holds 150 seated or standing guests; the Cultural Exchange Center (CEC) holds 80 seated theater-style; the Lower House 60 seated theater-style.

RECEPTION CAPACITY: The Cultural Exchange Center accommodates 60 seated or standing indoors, with an additional 40 guests seated on the adjacent deck. The Madrone Mound holds 150 seated or standing outdoors. The Lower House holds 40 seated guests.

MEETING CAPACITY: The Cultural Exchange Center accommodates 80 seated theater-style or 35–40 seated conference-style. The Lower House holds 60 guests seated theater-style or 20 seated conference-style.

Fees & Deposits

To secure your date, a $600 refundable deposit plus half the rental fee is required; the balance is due 90 days prior to the event. For weddings and special events taking place between May and October, use fees range $1,050–6,600 depending on space(s) rented. Overtime is $400–600/hour, not to go past 10pm. Off-season rates available.

For business meetings, use fees range $120–200/hour depending on space(s) rented.

Location Uses

Ceremonies
Wedding Receptions
Special Events, Parties
Business Functions/Meetings
Rehearsal Dinners

Services/Amenities

Catering: preferred list
Kitchen Facilities: prep only
Tables & Chairs: provided
Linens, Silver, etc.: through caterer
Restrooms: limited wheelchair accessibility
Dance Floor: yes
Bride’s Dressing Area: yes
Meeting Equipment: DVD player, LCD projector/screen,white boards, easels, wireless internet
Parking: large lot, free parking for guests
Accommodations: no guest rooms
Telephone: emergency use only for meetings
Outdoor Night Lighting: yes
Outdoor Cooking Facilities: no
Cleanup: renter or caterer
View: Santa Clara Valley, Japanese gardens, cascading waterfalls and koi pond
Other: gift shop, picnic tables, access to gardens, trails and paths, tea ceremony & guided tours

Site Views

Garden
Garden Patio/Courtyard
Lagoon/Pond
Landscaped Grounds
Valley
Waterfall

Venue Type

Banquet Hall/Events Facility
Conference Center
Garden
Historic/Landmark Building
Park
Retreat

Restrictions

Alcohol: wine, beer and champagne only, through caterer or BYO
Smoking: parking lot only
Music: amplified OK indoors with volume limits
Wheelchair Access: limited
Insurance: not required
Other: no rice, decorations restricted

Some Essential Info
Catering

Choose From List

Alcohol

BYO

Amplified Music

Indoors
w/ Restrictions

Wheelchair Access

Access Limited

Availability

For weddings and receptions, the Garden Area and Madrone Mound are available 8am–11am or 5pm–9pm (or 10pm with overtime fee); the Lower House and Cultural Exchange Center 9am–9pm (or 10pm with overtime fee). For business functions, year-round, daily, 8am–5pm, except Christmas Day and New Year’s Day.